Privacy Policy

Last Updated: February 01, 2026

HectaSquare UK Ltd (“HectaSquare,” “we,” “us,” or “our”) collects and processes your personal information in accordance with this Privacy Policy (“Policy”).

This Policy explains how, why, and when we process your personal information, your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, and our obligations as a data controller.

By using our applications including Build Your Idea, QuadView, our websites, integrations, or services (collectively, the “Services”), you acknowledge that you have read and understood this Policy.

1. About HectaSquare

HectaSquare UK Ltd is a technology company incorporated in Scotland with its registered office at:
11c, Back Hilton Road, Aberdeen, Scotland.

We develop and operate:

  • Build Your Idea: A generative AI–powered platform for creating portfolios and pitch decks.
  • QuadView: A multi-video player mobile application for simultaneous video playback.

2. Scope of this Policy

This Policy applies when you:

  • Use our websites, mobile apps, or platforms that link to this Policy.
  • Interact with advertisements contained within our mobile applications.
  • Interact with us via email, events, or customer support.
  • Submit a job application to HectaSquare UK Ltd.
  • Purchase or use our Services as an individual customer or as an authorised user of a business customer.

This Policy does not apply to third-party websites, products, or services that have their own privacy statements.

3. Information We Collect

a. Information you provide directly:

  • Contact & Account details: Name, email address, phone number, username, password.
  • Payment information: Card details and billing information for purchases or subscriptions.
  • User Content (QuadView): Videos or images you select from your device gallery for playback. We do not upload your personal videos to our servers; they remain locally on your device.
  • User Content (Build Your Idea): Text, prompts, and inputs you submit for AI generation.
  • Job applications: CV, employment history, education, visa/work status.
  • Communications: Any correspondence with us (e.g., support requests).

b. Information we collect automatically:

  • Device Information: IP address, device model, operating system, time zone, and unique device identifiers (e.g., Advertising ID on Android/iOS).
  • Usage Data: Features used, time spent, clicks, pages viewed, and crash reports (via Google Play Services or Crashlytics).
  • Advertising Data: Data regarding your interaction with ads served via Google AdMob (e.g., whether you clicked an ad).
  • Cookies: See our Cookie Policy for website tracking.

c. Mobile Permissions (QuadView App):
To provide the QuadView Service, we may request access to:

  • Storage / Photos & Media: Required to allow you to select videos for playback and to save snapshots you capture within the app to your device’s Gallery.
  • Network Access: Required to load advertisements and check subscription status.

d. Information from third parties:
Business partners, marketing partners, social platforms, recruitment agencies, and public databases.

4. How We Use Your Personal Information

We process your personal information for the following purposes:

  • Provide Services: To operate the Build Your Idea platform and enable QuadView video playback and snapshot features.
  • Advertising: To display personalized or non-personalized advertisements via Google AdMob within our mobile apps.
  • AI training: To use de-identified or aggregated data to improve our AI models (Build Your Idea).
  • Account management: To authenticate, maintain, and support your account.
  • Payments: To process transactions securely.
  • Security: To detect, investigate, and prevent fraud or misuse.
  • Legal compliance: To comply with UK law and platform (Google Play/Apple App Store) requirements.
  • Recruitment: To assess and manage job applications.

5. Advertising and Third Parties (AdMob)

Our mobile applications use Google AdMob to display advertisements. AdMob may collect and use:

  • Advertising ID (AAID/IDFA): To serve personalized ads (if you consented) or to track ad performance.
  • Cookies & Technologies: To measure ad effectiveness.
  • Location Data: Approximate location based on IP address.

For more information on how Google manages data in its ad products, please see: Google Privacy & Terms.

6. Legal Bases for Processing

We process personal data under the following legal bases:

  • Contractual necessity: To provide Services you request (e.g., Premium subscriptions).
  • Legitimate interests: Improving Services, preventing fraud, and ensuring app stability.
  • Consent: For personalized advertising and accessing your Photo Library. You may withdraw this consent anytime via device settings.
  • Legal obligation: Compliance with UK legal and regulatory duties.

7. Sharing Your Information

We may share your personal information with:

  • Advertising Partners: Google AdMob (for serving ads).
  • Service Providers: IT hosting, cloud storage, payment processors, analytics.
  • Affiliates: Group companies.
  • Legal Authorities: Where required by law.

We do not sell your personal data.

8. International Transfers

Your personal data (specifically ad-related data processed by Google) may be transferred outside the UK (e.g., to the US). We ensure safeguards such as UK-approved Standard Contractual Clauses (SCCs) are in place.

9. Data Retention

We retain personal data only for as long as necessary.

  • App Data: Snapshots and video selections in QuadView are stored locally on your device and are deleted by you.
  • Ad Data: Retained by Google in accordance with their policies.
  • Business Data: Retained as required for legal obligations and dispute resolution.

10. Children’s Privacy

QuadView Mobile App: This application is intended for general audiences and may be used by individuals of varying ages. However, we do not knowingly collect personal information (such as names or email addresses) from children under the age of 13 (or the applicable age of digital consent in your country). If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

Build Your Idea Platform: This AI-powered platform is intended solely for users aged 18 and over.

11. Your Rights (UK & EEA Users)

Under the UK GDPR, you have the following rights:

  • Right of access, rectification, and erasure.
  • Right to restrict processing.
  • Right to data portability.
  • Right to object.
  • Right to withdraw consent (e.g., resetting your Advertising ID).
  • Right to complain to the Information Commissioner’s Office (ICO).

You can exercise these rights by contacting us at privacy@hectasquare.com.

12. Contact Us

If you have any questions, requests, or complaints regarding this Policy, please contact us at:

HectaSquare UK Ltd

11c, Back Hilton Road

Aberdeen, Scotland, United Kingdom

📧 privacy@hectasquare.com

📧 dpo@hectasquare.com (Data Protection Officer)

You may also lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.